Structure the content
Below you’ll find recommendations on how to keep your online readers in mind when writing and editing.
Post your most important information at the top
Online readers tend to scan text until they find the information they need. No matter how carefully you craft your content, most people will only read 25 percent of it. This statistic isn’t meant to dishearten; rather, we believe it underscores the importance of getting content right.
Put the most important information in the first two paragraphs. Those are the sections that your audience will most likely read. In journalism, this technique is called the “inverted pyramid.”
Break up text
Large chunks of text can overwhelm readers. Use subheads and bullet points; they provide clear narrative structure for readers in a hurry. Put information-carrying words at the beginning of the phrase, and use the active voice.
Instead of:
Looking into the regulation of campaign finances
Use:
Campaign finance law explained
If you’re wrangling a lot of data, tables can help you visualize that content. Long paragraphs cluttered with numbers or dates are more difficult to scan than, for example:
| Report type | Dates covered | Due |
|---|---|---|
| Quarterly (Form 3, 3Z, 3L) | January 1–March 31 | April 15 |
| April 1–June 30 | July 15 | |
| July 1–September 30 | October 15 | |
| October 1–December 31 | January 31 |
Don’t use FAQs
Like our peers at GDS, we strongly discourage writing FAQs, or Frequently Asked Questions.
FAQs:
- Are hard to read and search for
- Duplicate other content on your site
- Are usually not questions asked by the public
- Mean that content is not where people expect to find it—it needs to be in context
If you’re thinking about posting FAQs, review the related content on your site and look for ways to improve it. For example:
- Is it organized in a logical way?
- Can you group similar topics together?
- Is it easy to find?
- Is it clear and up-to-date?
If people are asking similar questions, the existing content isn’t meeting their needs. Perhaps you need to rewrite it or combine several pieces of content. Pay attention to what users are asking for and find the best way to guide them through the process.